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Request for Quotation - Procurement Processes - SAP Implementation

Request for Quotation Request for Quotation (RFQ) is raised to request pricing from one or more vendor. Upon receiving of vendor res... thumbnail 1 summary

Request for Quotation


Request for Quotation (RFQ) is raised to request pricing from one or more vendor. Upon receiving of vendor responses, quotes/ prices are updated in the quotation record for evaluation and selection.

A standardized printout is proposed to be used in MyCompany for all requests made to supplier.

When quotations are received, the prices and rates will be maintained in the system. These pricing conditions can be saved as info record conditions while maintaining the quotations. A customized price comparison list will be developed which will reflect the last price the material was procured from the particular vendor. A printout of the price comparison report will be taken and after getting manual approvals from the concerned level of authorities, the best-quoted price would be selected.

Case 1: Material is procured for the first time


If the material is being procured for the first time or an inquiry is required, RFQs (number range 6000000000 – 6999999999) will be created in the system and floated to various vendors. Request for Quotation (RFQ) is raised to request pricing from one or more vendor. Upon receiving of vendor responses, quotes/ prices are updated in the quotation record for evaluation and selection.

When quotations are received, the prices and rates will be maintained in the system. These pricing conditions can be saved as info record conditions while maintaining the quotations. The procurement manager will run the price comparison list, and select the best-quoted price based on price and quality.

The prices and terms of delivery from certain quotations will also be stored as in the system for future analysis and reference.


Case 2: Material is procured previously (Repeat Order)

If the material has been purchased previously, rates in the purchase order will be picked directly from the info record created for the specific material and vendor. The purchase order is created with reference to the purchase requisition.

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