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SAP Recommended Process: Vendor Master Creation - SAP Implementation

SAP Recommended Process: Vendor Master Creation Request form will be raised / generated by the concerned department for the creation ... thumbnail 1 summary

SAP Recommended Process: Vendor Master Creation


Request form will be raised / generated by the concerned department for the creation of new vendor. Request will specify the Purchase organization and all its relevant details required to create the master record in the system.

The Commercial Department will check whether record already exists. In case of previous existence, the request will be returned to the concerned department along with the vendor number/Code defined in SAP.

In case of non-existence of master record, the Purchase Department will create General data and purchasing organisation segment of the Vendor Master record. The Purchase Department will inform the Accounts Payable Section of the new Vendor code and forward a copy of Vendor master creation form.

Accounts Payable Section will extend new vendor record to Company Code 1000 and inform the same to Purchase Department which in turn will communicate the same to concerned departments. A request form will be raised / generated by the purchasing / concerned department for the creation of new vendor master record. 

Following account groups will be created for the Vendors with internal number assignment:

Vendor account group
Description
Number ranges
1001
CIVIL WORKS

1002
ENGINEERING ITEMS

1003
HARDWARE, SOFTWARE & ACCESSORIES

1004
EXPORT CLIENT

1005
SECURITY SERVICES

1006
TRANSPORT SERVICES

1007
BANK

1008
INSURANCE

1009
CLEARING AND FORWARDING AGENTS

1010
COURIER SERVICES

1011
RENT

1012
RAW MATERIAL – LOCAL

1013
RAW MATERIAL – IMPORTED

1014
PACKING MATERIAL – LOCAL

1015
PACKING MATERIAL – IMPORTED

1016
ALUMINUM FOIL PRINTERS

1017
PRINTERS

1018
DESIGNER

1019
EMPLOYEE-PERMANENT


1020
EMPLOYEE – CONTRACT


1021
TAX AUTHORITY


1022
GOVERNMENT AUTHORITY


1023
AUDITORS & PROFESSIONALS

1024
LAWYER AND CONSULTANTS

1025
JOB CONTRACTOR

1026
TRAVEL AGENCIES


1027
HOTELS and RESTAURANTS


1028
AUTOMOBILES

1029
COMMUNICATIONS

1030
UTILITIES

1031
LEASING COMPANIES

1032
ADVERTISING AND SPONCERS

1033
SUBSCRIPTIONS

1034
PUBLICATIONS AND SUBSCRIPTION

1035
GENERAL ORDER

1036
LAB.  EQUIPMENTS

1037
LAB. CHEMICALS AND GLASS WARES

1038
CONSUMABLE ITEMS

1039
STATIONARY



Payment terms

Immediately Due
3 Days Payments
7 Days Payments
15 Days Payments
25 Days Payments
30 Days Payments
45 Days Payments
60 Days Payments
90 Days Payments
120 Days Payments
150 Days Payments
180 Days Payments
365 Days Payments

Payment conditions to be catered in PO reference A/C Payable BP

Due date calculation for the payment will be based either on the document date (GRN Date) or posting date (auto) or the baseline date (manual).

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